Governing and HRVH membership dues are based on library/institution type and services provided by the council to members. Membership dues are invoiced annually (July 1 – June 30). The dues and service fees listed below were approved by the Board of Trustees on September 18, 2025, and go into effect July 1, 2026
Membership Dues
Governing Membership
| Governing Membership Dues | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| Academic Library Tier 1 — Library Materials Budget: $0-$199,999 | $1,000 | $1,100 |
| Academic Library Tier 2 — Library Materials Budget: $200,000-$599,999 | $1,500 | $1,650 |
| Academic Library Tier 3 — Library Materials Budget: $600,000+ | $2,500 | $2,750 |
| Hospital Library Tier 1 — Bed Count: Up to 200 | $1,000 | $1,100 |
| Hospital Library Tier 2 — Bed Count: 200-500 | $1,350 | $1,485 |
| Hospital Library Tier 3 — Bed Count: 500+ | $1,650 | $1,815 |
| Public Library | $1,000 | $1,100 |
| Public Library System | $1,500 | $1,650 |
| School Library System | $850 | $935 |
| Special Library | $850 | $935 |
HRVH Membership
| HRVH Membership Dues | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| HRVH Consortia | $1,500 | $1,650 |
| HRVH Cultural Heritage Institution | $550 | $605 |
| HRVH Public Library | $550 | $605 |
| HRVH School Library | $550 | $605 |
Service Fees
Members pay the same rate for all eligible programs and services. Service fees are invoiced annually, in July.
Hudson River Valley Heritage (HRVH)
| HRVH Fees | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| HRVH Start-up Fee | $1,000 | $1,000 |
| HRVH Tier 1 — 1 -250 items | $100 | $110 |
| HRVH Tier 2 — 251-1,000 items | $300 | $330 |
| HRVH Tier 3 — 1,001-5,000 items | $500 | $550 |
| HRVH Tier 4 — 5,001-10,000 items | $800 | $880 |
| HRVH Tier 5 — 10,001-20,000 items | $1,100 | $1,210 |
| HRVH Tier 6 — 20,001 - 40,000 items | $1,400 | $1,540 |
| HRVH Tier 7 — 40,001 - 70,000 items | $1,700 | $1,870 |
| HRVH Tier 8 — 70,001+ items | $2,000 | $2,200 |
Digital Dark Archive Service
| Digital Dark Archive Fees | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| Dark Archive Tier 1 — <99GB | $100 | $100 |
| Dark Archive Tier 2 — 100GB-199GB | $200 | $200 |
| Dark Archive Tier 3 — 200GB-299GB | $300 | $300 |
| Dark Archive Tier 4 — 300GB-399GB | $400 | $400 |
| Dark Archive Tier 5 — 400GB-499GB | $500 | $500 |
| Dark Archive Tier 6 — >500GB | Call for quote | Call for quote |
Members may deposit up to 500 GB of HRVH content for no additional annual fees. If Member’s total HRVH files exceed 500 GB, additional storage through the Service can be obtained at the rates listed above. If members wish to store other digital assets in the Digital Dark Archive, Member may do so at these annual rates.
DDA upload fee: If the Member doesn’t have the bandwidth to upload files directly to the Digital Dark Archive server, a hard drive can be delivered to Southeastern and Southeastern staff will perform the upload for a fee of $50 per upload (“Upload Service”).
Resource Sharing Services: OCLC WorldShare referrals for Governing Members
| OCLC WorldShare Referral Fees | Cost |
|---|---|
| 1–25 referrals | Free |
| 26+ referrals | $10 per request* |
*Cost for hospitals covered by HLSP grant
Special Library Catalog [Koha]
| Hosting Fees for Koha | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| Koha Export Fee | $500 | $500 |
| Koha Start Up Fee | $500 | $500 |
| Koha Tier 1 — 1-1,000 records | $800 | $880 |
| Koha Tier 2 — 1,001-10,000 records | $1,600 | $1,760 |
| Koha Tier 3 — 10,001-40,000 records | $2,500 | $2,750 |
| Koha Tier 4 — 40,001 - 70,000 records | $3,500 | $3,850 |
| Koha Tier 5 — 70,001+ | Call for quote | Call for quote |
Hospital Fees
VITAL Staffing Service
| VITAL Staffing Service Contact | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| VITAL Staffing Service — 3 hrs/week minimum, 52 weeks @ $100/hr | $15,600 | $17,160 |
Vital Staffing is a contract for librarian services available to hospital members.
Professional Services Fee for Managing Holdings and Website
| Professional Services Fee | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| Hospital Tier 1 — ≤ 150 beds | $578 | $635 |
| Hospital Tier 2 — > 150 | $1,056 | $1,162 |
Professional services fee for managing hospital library holdings and website.
Authentication Service
| Authentication Service Fees | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| Hospital / Medical Library | $550 | $605 |
Professional services fee for managing the hospital library authentication service tools.
Electronic Resources Administration Fee
| Electronic Resources Administration Fee | 2026/2027 Cost | 2027/2028 Cost |
|---|---|---|
| An administrative fee is applied to any electronic resource subscriptions invoiced through Southeastern | 10% invoice total | |