SENYLRC MINUTES OF THE BOARD OF TRUSTEES
August 19, 2004

Minutes and Actions
Approved October 27, 2004

BOARD MEMBERS PRESENT
 Lynn Barley, David Barnhart, Josh Cohen, Geralynn Demarest, Lynn Denman, Jeff Katz, Mary Ellen Leimer, Barbara Liesenbein, Judith McGrath, Muriel Verdibello, Celia Seupel, Barbara Durniak, S. Moss
EXCUSED
 May Knapp, Stan Ploszaj
REPRESENTING SENYLRC
 John Shaloiko
CALL TO ORDER
 Board President Barbara Durniak called the meeting to order at 9:38 am.
MINUTES
 The minutes of the June 17, 2004 meeting were accepted as written after a motion by B. Liesenbein; seconded by M. Verdibello.

The minutes of the July 14, 2004 meeting were accepted as written after a motion by B. Durniak; seconded by J. Katz
OLD BUSINESS
BUILDING CLOSING DOCUMENTS

The Board discussed the closing process to purchase a building at 21 South Eltings Corners Road from the seller, American Craft Council.

MOTION
 B. Liesenbein moved to authorize the Executive Director of SENYLRC, John Shaloiko, to sign all documents and otherwise execute the contract of the sale relating to the purchase of a building at 21 South Eltings Corners Road, Highland, NY. Seconded by M.E. Leimer. Motion carried

J. McGrath moved to authorize any member of the Executive Committee, B. Durniak, J. Katz, L. Denman, S. Moss, J. Cohen or J. McGrath, to sign all checks relating to the purchase of a building at 21 South Eltings Corners Road, Highland, NY. Seconded by C. Suepel. Motion Carried.
NEW BUSINESS
BUDGET REVISION

J. Shaloiko presented a financial document requesting transfer of funds from various funds to reflect acquisition expenses for the 21 South Elting Corners Road building.
MOTION

M. Leimer moved to approve the following revisions to SENYLRC’s 2004-05 Budget to reflect building acquisition expenses for the South Elting Corners Road Building for 2004-2005. Seconded by M. Verdibello. Motion Carried.

  • Transfer $54,377 from “$161,094 unencumbered fund equity” in the L fund (as identified in the recent audit ending FY June 03) to the Building (B) fund to increase the building fund from $107,500 to $161,877
  • Transfer an additional $25,000 from “$161,094 unencumbered fund equity” in the L fund to the Savings (S) fund to increase that fund from $140,000 to $165,000.
    • The resulting balance in the “L” unencumbered fund equity is $81,717
  • Reduce the amount paid in 04/05 salaries from the L fund from $189,711 to $128,034 (a reduction of $61,677)
  • Increase the amount of salaries paid by the “M” Fund in 04/05 by $61,677 – from $14,541 to $76,218
  • Increase the amount appropriated for Building Operations in the “L” Fund from $57,616 to $108,834
BOARD COMMITTEES AND COUNCIL COMMITTEES

A listing of the SE Board of Trustees members was distributed indicating Board committee assignments Board liaisons to Council committees
STRATEGIC PLANNING PROCESS
 A proposal for Strategic Planning Services to SENYLRC by Authenticity Consulting, LLC was presented and reviewed. A conference call was made to Carter McNamara of Authenticity Consulting to discuss SENYLRC’s long term goals. The Board and Mr. McNamara discussed the Board’s desires in the strategic planning process. At the conclusion with the discussion with Mr. McNamara the Board, Mr. McNamara will present a new proposal centering on a business plan including marketing, management planning, financial strategies.
TREASURER'S REPORT
 S. Moss presented the May Treasurer’s Report and P. Wolven presented the Fund Summaries Report for May, 2004.
MOTION
 J. Katz moved to accept the May 2004 financial report. Seconded by L. Barley. Motion Carried.
DIRECTOR'S REPORT
 J. Shaloiko presented his Director’s Report. He polled Board Member opinion concerning their reception to receiving Board documents electronically. Consensus was favorable to receiving documents electronically although some documents, such as the Authenticity Consulting Proposal for Strategic Planning Services to SENYLRC, may be more suitable to receive in print format.
REPORTS FROM MEMBER SYSTEMS
 M. Verdibello reported that RCLS is migrating from Dynex to Verizon.
L. Denman had no report from the School Library Systems.
J. Cohen reported that MHLS is experiencing the same budget restraints as SENYLRC. MHLS has started using Velocity for their delivery services. MHLS is also starting to charge fees for extra services that libraries can also procure from outside sources such as web based support for libraries’ web pages; computer support and print and design.
ADJOURNMENT
 D. Barnhart moved to adjourn the meeting at 12:30 PM. Seconded by J. Katz. Motion carried.

Respectfully Submitted,
Lynn Denman, Secretary